Setting up an engineering asset management system for a small local government council

Eckard, Lawrence Francois (2009) Setting up an engineering asset management system for a small local government council. [USQ Project]

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[img] Other (Appendix 1 - Town AutoCAD Drawings)

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[img] Other (Appendix 2 - Sorting Asset Registers)

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[img] Other (Appendix 3 - User Manuals)

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[img] Other (Appendix 4 - Accepted Passive Asset Layout)

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This research project appreciation looks at the main purposes and benefits of implementing an asset management system. This document discusses the new framework that allows councils to accurately and efficiently share information across new borders, especially relevant since the new council amalgamations. Information needs to be shared quickly between council business units to ensure that all staff are able to make the best decision
based on all the available information. Thus any system that still relies on paper copies and plans are becoming obsolete. The system that will be used in this project is MapInfo as it is able to perform all the tasks needed by Council.
MapInfo also has other uses that can eliminate certain issues from local government such as empire building. The current links between finance and engineering has always been diminished due to the empire building effect and workloads. Systems like MapInfo have the ability to be linked with financial systems ensuring that information stays up-to-date and accurate. Having all the assets in a digital system allows the information to be access from any council business unit and enables engineers to produce documents or tender documents quickly. A sister program to MapInfo is Exponare and this program will be used to link engineering (MapInfo) to finances and other systems. Exponare has an easy to use interface that can be used by any staff member to get asset information, thus enabling the whole council to get access to much more than just the typical engineering information at a click of a button.
This projects focuses on taking this local council from a paper based Engineering Asset management system to a modern digital system that is capable of servicing their needs. The
paper system was put into the digital system verified and linked with financial systems to ensure that the system are always up-to-date and eliminate double handling. The new system was found to be exceptionally effective in reducing the time for taken for day to day activities as staff can access information quicker and from different locations.
Due to the power of the new digital system it was well received and is currently widely used not only in the engineering system but also by administration staff in other sections

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Item Type: USQ Project
Refereed: No
Item Status: Live Archive
Additional Information: Appendix files have been loaded as a Zip File. Note that some of these files, eg. Matlab files, are unable to be opened in Windows. Isaac Regional Council, XY Mapping and the University of Southern Queensland do not accept any responsibility for the accuracy, completeness or any data or material contained with or associated with the dissertation. Any person or company using or employing any of the techniques or data from this dissertation do so at their own risk and not so at the risk of any party mentioned above. Any of the figures, documents, appendices, drawings or techniques regarding software were to be used for any purpose it is done entirely at the users own risk
Faculty/School / Institute/Centre: Historic - Faculty of Engineering and Surveying - Department of Agricultural, Civil and Environmental Engineering (Up to 30 Jun 2013)
Date Deposited: 29 Jul 2010 02:13
Last Modified: 03 Jul 2013 00:00
Uncontrolled Keywords: Asset management system; local government; engineering department
Fields of Research (2008): 15 Commerce, Management, Tourism and Services > 1503 Business and Management > 150301 Business Information Management (incl. Records, Knowledge and Information Management, and Intelligence)
09 Engineering > 0905 Civil Engineering > 090505 Infrastructure Engineering and Asset Management
Fields of Research (2020): 35 COMMERCE, MANAGEMENT, TOURISM AND SERVICES > 3503 Business systems in context > 350302 Business information management (incl. records, knowledge and intelligence)
40 ENGINEERING > 4005 Civil engineering > 400508 Infrastructure engineering and asset management

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